Information and software complex (ISC) “UNIVER 2.0

Information and software complex (ISC) “UNIVER 2.0”

     Information and software complex (ISC) «UNIVER 2.0» is designed to solve the problems of automation of the educational process that meets modern industry standards in the field of development and security of computer systems; the introduction of full-fledged capabilities of credit technology for studying at a university; organization of synchronized work of all participants in the educational process.
The information and software complex “UNIVER” (hereinafter referred to as the System) is a single point of access to operational and reliable information on the main activities of the subjects of the educational process — the teacher and student. The system is a portal solution for organizing the educational process, which consists of modules aimed at automating the basic operations for providing various types of training, conducting the performance and educational process monitoring. It also acts as an information site for providing information characterizing the main educational activity of the University, representing a communication platform for students, teachers, staff and the head of the university.

ADVANTAGES OF ISC:
  • The ability to function on various hardware and software platforms ­- a fully web-based solution that provides the organization of synchronized operation of all participants in the educational process.
  • Provides scalability in terms of a number of users, the volume of stored data, the functional composition of the System, the intensity of data exchange, the speed of processing requests and data, the set of services provided, and methods of providing access.
  • The ability to flexibly configure the System when changing the external environment and specific tasks of the user; determining the level of access to closed information resources during user authorization in the system.
  • Convenience of operation, user interfaces of the System possess informational content, semantic certainty, consistency and structuredness.
  • System hardware provides round-the-clock uninterrupted access to data by users.
  • Ensuring multilingualism, availability of the System interface in state languages.
  • Means of monitoring the operation of the system, with the ability to identify problem areas that inhibit the operation of individual business processes, and the entire System as a whole.
  • Maintenance, application software of the System contains an administration and maintenance system to assist users in the efficient use of System resources.
  • Has the ability to integrate with other systems.
  • Availability of detailed documentation for all components and functions of the System.
  • Availability of a mobile version for students.
  • Automatic integration with USCHE
  • High security system.
SUPPORT OF THE EDUCATIONAL PROCESS
ADMISSION OF APPLICANTS
  • Formation of plans for recruiting applicants for various areas of preparation and grounds for admission 
  • Filling in the help system of the selection committee
  • Filling in the applicant's personal card
  • Formation of orders for admission, signature and processing of an order
  • Automatic generation of a login and password of a student
  • Generation of statistical reports on admission
HR MANAGEMENT
  • Human Resources Help System Entry
  • Adding / removing / editing school employees
  • Automatic generation of a login and password of an employee
TRAINING DOCUMENT FOR STUDENTS
  • Enrollment / transfer from another university / restoration
  • Deduction
  • Academic leave
  • Overseas trip
  • Translation within the university
  • Admission to the HOOK
  • Scholarship appointment
  • Transfer from course to course
  • Release
SYSTEM USER PERSONAL OFFICE
  • User functions (depending on the role)
  • System Information Block
    • News
    • Reference Library
    • FAQ
    • Personal card
    • Message exchange
    • useful links
SYSTEM ADMINISTRATION
  • System Setup
    • Setting system parameters
    • User action logging
  • Escort
    • Monitoring user actions
    • Role policy management
    • reference system
STUDY PLANNING
EDUCATIONAL PLANS
  • Entering the curriculum help system
  • Controls and types of controls
  • Types and types of statements
  • Types of Grades
  • Learning languages
  • Types of classes, etc.
  • Search and browse curricula
  • Functionality for adding, editing and deleting curricula
  • Adding and Configuring Curriculum Settings
  • Assigning a responsible employee for entering the curriculum

 

  • Academic Curriculum Calendar
  • Setting the parameters of training periods: semester, period, type of position of the academic calendar
  • Functionality for adding, editing and deleting disciplines
  • Discipline Search from the Discipline Catalog
  • Setting discipline parameters: RUE, specialization, department, type of control, period, total loans, broken down by lectures, laboratory, seminars, etc.
  • Ability to add modules and group disciplines
TRAINING PLANNING
    • Filling reference and regulatory information
    • Setting restrictions on the contingent and groups
    • Registration of students for disciplines
    • Automatic calculation of the pedagogical load of departments
    • Editing pedagogical load data, making changes
    • Coordination and approval of the calculation of the pedagogical load
    • Reporting and printing forms
FORMATION OF DISCIPLINARY AND SIW GROUPS
  • Adding and adjusting disciplinary group parameters: min / max. students, type of lesson, parameters of the pedagogical load and distance learning; curriculum generation
  • Search and fixing of the teacher of the department
  • Removing empty groups after the Registration procedure
  • Adding / removing students to a group
  • Viewing and analyzing statistics on the formation of disciplinary groups
SCHEDULE OF ACTIVITIES
  • Filling reference information on the audit fund
  • Scheduling 
  • Automatic control of overlays by time / teacher / student / venue
  • Formation of reports and printed forms of the schedule
CATALOG OF DISCIPLINES
  • Search and view discipline
  • Functionality for adding, editing and deleting disciplines 
UPLOADING EMCD
  • Filling in the list of types of teaching materials
  • Configuring EMCD loading by occupation type
  • Download training materials
  • Download monitoring
REGISTRATION FOR DISCIPLINES
  • Preparation for registration for disciplines
  • Registration of students for disciplines
  • View PTS profile and class schedules
  • Removing empty groups, seating unregistered students
ORGANIZATION OF EDUCATIONAL PROCESS
THEORETICAL EDUCATION
  • View and download EMCD
  • Teacher attendance and academic performance logging
  • View student attendance and academic performance logs
  • View and analyze attendance and performance statistics
  • Messaging between students and teachers
INTERMEDIATE CONTROL
  • Setting intermediate control limits by points, order and timing
  • Formation of statements of intermediate control; statement generation
  • Saving points in the statement
  • View and analyze mid-term statistics
  • Formation of printed documents (statements)
TESTING
  • Create test kits. The authors of the kit.
  • Download questions to test suites. Adding, editing and deleting questions. Download questions from a document
  • Approval of test questions
  • Create tests. Linking tests to groups / sheets. Test parameters
  • Student Testing Process
  • Monitoring active tests. Test results
EXAMINATION TICKET GENERATION
  • Examination ticket generation settings. Types of approval. Ticket generation period. Faculty restrictions
  • Teacher Questionnaire Creation
  • Teacher loading questions
  • Link questionnaires to groups
  • Approval of exam questions
  • Examination ticket generation and printing
  • Generated Ticket Reports
APPEAL, INCOMPLETE
  • Formation of additional statements of appeal and Incomplete
  • Putting points in the statement
  • View Appeal and Incomplete Statistics
  • Formation of printed documents
RELEASE
  • Carrying out the HOOK
  • Plagiarism check
  • Graduation Protection
  • Release order
  • Printing diplomas and applications
  • View and analyze student graduation statistics
EXAM SCHEDULE
  • Filling reference information on the audit fund
  • Schedule exams and consultations
  • Automatic verification of duplications of disciplinary groups in the discipline according to the types of classes (lectures, seminars, laboratory, etc.)
  • Formation of printed forms and exam schedule reports
FORMATION OF SHEETS
  • Automatic generation of statements according to the specified settings
  • List Type Selection
  • Generation by the presence of formed groups and compliance with the requirements for this type of statement, dates of the academic calendar and other parameters
  • Formation, removal of statements
  • Setting sheet parameters: type of sheet, date of holding, form of holding, teacher, chairman of the commission, etc.
  • Operations according to the statements: adding, removing students to the statement, extending the period of scoring, zeroing, updating points
  • Print Sheets
  • Printing a security sheet
  • View and analyze statistics on generated statements
APPLICATION OF REMOTE LEARNING FORM
  • Formation of disciplinary groups for distance learning
  • Writing assignments for students indicating the type of message (in the form of text, as a file, combined)
  • Setting task parameters: maximum number of answers, maximum points for a task, period of availability of a task
  • Automatic check of assignment deadlines for compliance with the academic calendar
  • Translation of the total score for all tasks in the visit log with checks for: exceeding the maximum score according to the type of control, automatic determination of the date in the visit log.
  • Formation of various forms of reports on students with distance learning
REPEATED DISCIPLINES
  • Data entry for calculating the cost of retraining (tuition per year, number of credits per year)
  • Submission and approval of applications for retraining
  • Formation of printed documents (application, contract)
  • Set up retraining periods in the academic calendar
  • Formation of retraining groups
  • The process of re-learning disciplines similar to the standard
  • View and analyze retraining statistics
ADDITIONAL EDUCATION
  • Filling out the list of continuing education courses
  • Filling in the academic calendar of continuing education
  • Accounting for students of continuing education courses (university students and outside students)
  • Formation of continuing education groups
  • Theoretical training
  • Formation of statements and putting down estimates
  • Printing and issuing certificates
  • View and analyze statistics on continuing education
ASSESSMENT. (Examination session)
  • Setting the procedure and timing of certification
  • Formation of certification sheets; statement generation
  • Formation of examination commissions, appointment of examiners
  • Certification (exams, testing, job protection, etc.)
  • Scoring in the statemen
  • View and analyze certification statistics
  • Formation of printed documents (statements, safe lists)
MONITORING, CONTROL AND ANALYSIS OF DATA ON THE EDUCATIONAL PROCESS
FORMATION OF STATISTICAL REPORTS FOR ALL PROCESSES
  • Contingent
  • Studying process
  • Reports of the Ministry of Education and Science of the Republic of Kazakhstan
  • Learner movement
  • Test Questionnaires
  • Examination tickets
  • registration
  • Teaching load
  • Retraining
  • Supporting reports
  • Reports on additional IPC modules
  • Students house
  • Questioning
PROCESS CONTROL
  • Control loading exam and test questions
  • Examination ticket generation control, testing
  • Control over the creation and generation of statements
  • Harmonization and approval of traffic orders
  • Control filling the data of students and staff
  • Controlling the entry of curricula and academic calendars
  • Coordination and approval of the pedagogical load
  • Monitoring the filling of attendance logs, statements
  • EMCD loading control
  • Student’s academic and financial debt control
  • Access control editing class schedule
QUESTIONNAIRE
  • Formation of questionnaires: a teacher through the eyes of students, an adviser through the eyes of students, a teacher through the eyes of colleagues
  • Setting the timing of the survey
  • Questioning students and staff
  • Questionnaire Output Forms
PROCESS ANALYSIS
  • Analysis of the results of the selection committee
  • Analysis of the contingent and movement of students
  • Analysis of attendance and current student performance
  • Session Results Analysis
  • Support Process Analysis
  • PTS activity analysis
  • Learner activity analysis
  • University activity analysis
ADDITIONAL COMPONENTS OF IPC
E-SERVICES
  • E-services list
  • Formation of the route of the electronic application
  • Formation of electronic documents according to a given template
  • Initialization of electronic application
  • Viewing an electronic application
  • Control the movement of electronic applications along the route
  • Approval of an electronic document
  • Synchronization with electronic document management system
  • Order Processing
EDUCATIONAL PROCESS
  • Filling in information about events (curatorial hours, cathedral, faculty, university international events), registration of participants and prize-winners of events
  • Filling out student association information
  • Formation of various forms of reports on events and student associations
  • Preparation of indicators for student ratings
  • Filling in the student’s rating questionnaire
  • Summing up rating activity — forming a ranked list of students with the highest score
ASSESSMENT OF PTS
  • Filling reference information on the indicative plan and rating system (indicators, formulas, monitoring roles, assignment of access rights)
  • Access control for filling out the indicative plan and rating questionnaires
  • Filling in the indicative plan questionnaire by the teacher, head of the department and dean of the faculty
  • Approval and adjustment of data filled in by monitoring roles (for faculty — the head of the department, for the department — the dean of the faculty, departments with the ability to monitor all types of questionnaires)
  • Converting data from an indicative plan questionnaire into a rating one with automatic application of the indicator formula in the rating
  • Formation of reports and printed forms on rating activities in the context of teachers, departments, faculties and university
RESIDENCE POPULATION
  • Determining the list of students of the faculty to be represented by the deputy dean
  • Formation of a presentation on the settlement of students in a dormitory
  • Vice Rector Monitoring and Approval
  • The student settles in the hostel’s commandant according to the conditions: availability of a representation of the student approved by the vice-rector, availability of free space, the student has not yet been settled or has been evicted earlier
  • Automatic transfer of data on settled and evicted students to the Financial Management System
  • Formation of various forms of reports on living in dormitories
INTEGRATION MODULES
  • 1C FRAMES
  • 1C ACCOUNTING
  • EDMS «DIRECTUM»
  • SKD «PERCO»
  • ACTIVE DIRECTORY CATALOG
  • SYSTEM «EMPLOYMENT»
  • SYSTEM «SCIENCE»
  • CORPORATE SITE OF THE UNIVERSITY
  • POWER BI ANALYTICAL SYSTEM
  • UNIVER SYSTEM API MODULE 2.0
PARENT PAGE
  • News
  • Journal of attendance and performance
  • INFORMATION KIOSK MODULE
  • Set up a subnet for information kiosks
  • Entering IP parameters of all information kiosks in the system
  • The adaptive interface of the pages of teachers and students for information kiosks
MOBILE APP
  • API service with ready-made methods for displaying information on students
  • Student authorization to enter the application
  • View academic information: student card, certification, class schedule, visit journal, teaching materials, etc.
Organizational support of the System includes: technical support for system software (including timely updating of its versions) and application software; training personnel to support the System;
“Hot line”; supporting technical documentation up to date.

There are also links (link 1, link 2) for video presentation of the system on the Youtube channel, access to which is provided on demand.